Park Pavilion Rentals

How to Reserve a Park Pavilion

Pavilions:

Glenlake- One large and one small pavilion are both available to rent. The large pavilion includes grills, trash cans, electrical outlets (only with optional electricity fee), and (8) 8ft picnic tables. Max capacity is 75 people. The small pavilion contains (2) 8ft picnic tables. Max capacity is under 20 people. Glenlake Park has a playground, walking trail, basketball court, open spaces, a swimming pool (requires admission fee), and tennis courts (requires court rental fee). Restrooms are located on the back of Glenlake Tennis Center. Parking is limited. Options include Glenlake Park, Norris St, Church St, and Glenlake Cemetery. Carpooling is the best option, especially during the summer when the pool is open.

McKoy- The pavilion includes grills, trash cans, restrooms, electrical outlets (only with optional electricity fee), and (6) 8ft picnic tables. Max capacity is 60 people. McKoy Park has a playground, a skate park, open spaces, a baseball field (field must be rented in order to be used), and a swimming pool (requires admission fee). Parking is limited. Mckoy has a small lower parking lot off McKoy St and a small upper parking lot on Adams St. Carpooling is the best option, especially during the summer when the pool is open.

Oakhurst- The pavilion includes grills, trash cans, restrooms, electrical outlets (only with optional electricity fee), and (6) 8ft picnic tables. Max capacity is 60 people. Oakhurst Park has a playground, basketball court open spaces, softball fields (field must be rented in order to be used), and tennis courts (requires court rental fee). Parking is limited. Oakhurst has a parking lot on Feld Ave and a small parking area on Third Ave. Carpooling is the best option, especially on weekends since tennis league matches will be played.

Cost:

Electricity fee (optional):

Moonwalk fee:
Moonwalks will require a generator that will not be provided by the City of Decatur as well as a copy of the vendor’s insurance before inflation/setup.

Slip and Slides and Aquatic Inflatables are not allowed

Rental Procedures:

To reserve one of our pavilions, call the Decatur Recreation Center at 404-377-0494 to check on availability. You may hold a reservation date for up to 7 days. Within that time, you must come in person to the Decatur Recreation Center to complete the contract and make the payment in full to complete your reservation. We accept cash, check (name and address must match driver’s license), Visa, and Mastercard. Once the 7 day hold has expired, your requested day may be given to another patron. You will not be contacted once your hold has expired. Reservations will not be accepted less than 7 days before a rental. Residents will need to provide proof of residency in the form of a picture ID as well as a closing statement, lease agreement, or current utility bill for the City of Decatur address. We will not allow rentals in the name of a property owner who is not present to sign the contract.

Rules:

The individual or group whose name appears above has reserved this facility and is entitled to its use for the period indicated. Any unauthorized group using the facility is expected to relinquish it upon presentation of this form. The individual or group listed above may not occupy the facility until the time indicated, and must relinquish the facility at the end of the rental time listed above.

The City’s Maintenance Division has a limited maintenance crew to care for Decatur’s parks, so we ask that you leave the rental area as clean as possible for the next group. Trash receptacles are provided. Set up and clean up times should be taken into account when setting up your reservation times and are not included outside of your reservation.

All individuals and groups are expected to respect the rights and privileges of others sharing the park(s). Particular consideration must be given at Glenlake Park whenever funeral services are being conducted in the adjoining cemetery. In addition, all posted park rules and city ordinances must be obeyed.

REFUND POLICY: I understand that fees for the above identified rental are non-refundable and non-transferable. No fees will be refunded unless the rental is canceled by DRCSD. I hereby request that if the rental is canceled by City of Decatur or Decatur Parks & Recreation that the rental fee will be refunded and mailed to the above address.

INCLEMENT WEATHER: In the event of heavy rain, lightning, snow, or temps below 32 degrees at the time of the event, the responsible party named above must contact Glenlake Tennis Center at the time of the event to reschedule. All rentals must be rescheduled during the same calendar year. Dates are contingent upon availability. There will be no refunds due to weather.

• Alcoholic beverages and glass containers are not allowed in City parks.
• Parking on the grass or anywhere other than designated parking spots is prohibited.
• Personal grills/fryers are a fire hazard and are not allowed. Grilling is only permitted in the provided area.
• Amplified music and/or PA systems are not allowed in the parks. Any music heard outside of the pavilion area will be cause for the City to terminate the event without refund.
• Animals with hooves are not allowed on city property.
• All decorations must be removed at the end of the event. You may not place signs anywhere on city property outside of the pavilion area.

Violations of the rules may cause the event to be canceled without refund as well as fee charged to the renter’s account.

FAQ:

1) Is field space included in my rental?
No. Fields must be rented from Stacy Green (Stacy.Green@decaturga.com). There is a separate fee for field rentals.

2) What should I do if it is scheduled to rain?
Event dates are firm and cannot be canceled or moved due to the forecast. If there is inclement weather (see definition in the rules above) at the time of the event, the date can be rescheduled during the same calendar year.

3) What is the procedure for Moonwalks? Are inflatable water slides allowed?
A fee must be paid in order to use a Moonwalk on city property. This is separate from the electricity fee. You must provide you own generator and compressor for the moonwalk. Pavilion power will not support any moonwalk compressors. A certificate of liability from the Moonwalk provider must be submitted to Glenlake Tennis Center before the event with the City of Decatur listed as an insured party. Inflatable water toys are not allowed in the parks due to potential damage to the grass.

4) Is my set-up/clean-up time provided for me outside my set reservation time?
Set-up and clean-up time should be included with your paid reservation time. There is no free window allotted for setup or clean-up.