Forms & Documents

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Completion of forms is a required step to complete the registration process for many City of Decatur programs; however, submitting a form DOES NOT guarantee enrollment in any of our programs. Until you have made a payment and received a receipt through RecTrac/WebTrac you are NOT enrolled. Please visit the Registration Page for information about the registration process for each activity type.

Note many programs require submission of completed forms before participation.

Please find the desired program type and use the links to access the relevant forms and documents.  

*Health History Form applies to all city programs.  Resubmit annually in January.

New Households (New to Active Living and Children and Youth Services programs)
 Required Form
 Household Profile Form

Financial Assistance
 Required Form
 Financial Assistance Application

Facility Rentals
 Required Form
 Facility Request Form

Adult Programs
 Required Form
 Adult Registration Form

 Afterschool Programs
 Required Forms Optional Forms  Downloadable Tools

2018-19 Afterschool Information and Release Form

Asthma Action  Plan

Afterschool Parent Handbook

Afterschool Lottery FAQ

Health History Form 2018*

Food Allergy Action Plan Afterschool and All Day Camp Fee Schedule
Transportation Form (DRC Animal Crackers and  Ebster Whiz Kids only)    

 Summer Camp Programs
 Program Type Required Forms Optional Forms Downloadable Tools 
Camps (Day Camp, Sports Camp, Enrichment  Camp, Tennis and Aquatics Camps) Camper Information and Release Form Asthma Action Plan

Summer At-a-Glance

Summer Camp FAQ

Health History Form* Food Allergy Action Plan Camp Planning Worksheet

Camp Parent Handbook (Day/Enrichment Camps)

Camp Parent Handbook (Sports, Tennis & Aquatics Camps)

Leaders-in-Training (LIT) Program (14-15 year olds) LIT Application Packet    


 Summer Employment  
 Position  Required Forms
 Junior Counselors Program (16-17 year olds)  Jr. Counselor Application Packet
 Enrichment Camp Instructors (18+ years)

 1. E Camp Instructor Application Packet 
 2. Instructor ADP Application
 3. E Camp Instructor Information Sheet

 Camp Employment (18+ years)  Application


 Youth Athletics
 Program/Season  Required Forms  Optional Forms
 All Sports  Health History Form*  Asthma Action Plan
 Spring Sports  Spring Registration Form  
 Summer Baseball  Summer Baseball Registration Form  
 Fall Sports  Fall Registration Form  
 Winter Sports  Winter Registration Form  


 Youth Classes
 Required Forms  Optional Forms
 Youth Registration Form  Asthma Action Plan
 Health History Form*