The budget process for fiscal year 2018-2019 is underway. If you have budget related questions, contact Andrea Arnold, Assistant City Manager at firstname.lastname@example.org or Meredith Roark, Budget & Performance Measurement Director, at email@example.com or 404-370-4102.
Where We Are in the Budget Process
The City's budget preparation process begins in February culminating with budget adoption by the City Commission in June. Budget milestones will be listed below throughout the budget process.
• February 23 Department budget requests due to the City Manager's Office
• May 14 Budget presented to City Commission and tentative adoption of 2018 millage rates
• June 4 Work Session and Public Hearing on Budget and Millage Rates (7:30 p.m. at Decatur City Hall)
The City's charter requires the City Manager to prepare an annual budget on the basis of estimates submitted by the directors of departments and approved by the City Commission. The budget document is the result of months of planning. The budget allocates the City's limited financial resources to provide services based on organizational and community priorities. The resulting document becomes the plan that guides departments' operations throughout the fiscal year.
The budget period is the City's fiscal year, which begins on July 1 and ends on June 30. While budgeting is an ongoing process, departments officially submit budget requests to the City Manager, or her designee, the Budget & Performance Measurement Director, in March. The budget is typically adopted by the City Commission on the third Monday in June.
Strategic Planning and the Budget
From 1998-2000, the City of Decatur engaged in a community-driven strategic planning process which resulted in the City of Decatur 2000 Strategic Plan. The plan was a vision for the City from 2000 through 2010 that combined physical and economic planning with the social goals of the community. In April 2010, the City kicked off the planning process to create the 2010 Strategic Plan. The initial Round Table process consisted of small discussion groups that met around the community over a period of six weeks sessions to clarify a vision for the community and identify goals and issues that were important to the community. Each Round Table group consisted of eight to ten members who committed to attend three, two-hour Round Table sessions. An effort was made to assure that each Round Table group was balanced by age, gender, race and geographical location to encourage broad representation and a variety of perspectives were considered. Over 741 citizens participated in these discussions and 11 different Round Table groups met during this period. All together, participants offered 7,894 ideas and comments about issues currently facing Decatur and hopes and dreams for the City’s future.
As we move forward with guidance of the 2010 Strategic Plan, the annual budget is the primary implementation tool to make the community’s vision come to life. The following documents highlight the four principles outlined in the 2010 strategic plan plus an additional principle that aims to capture the internal work of the City government. Under each principle is a description of how the city implements the goals and tasks of that principle, past accomplishments, proposed projects for this fiscal year, performance measures and unique partnerships. We call this process Vision-Based Budgeting.
The City of Decatur is encouraging citizens to get an up-close and personal look at the city’s budgeting process March 20, 5:00 to 7:00 p.m., on the Square. (The event will move to the Decatur Recreation Center, 231 Sycamore Street, in the case of inclement weather.) Find out the “pending spending” planned for the 2019 city budget and how it supports the 2010 Strategic Plan principles developed by Decatur citizens. Talk to representatives from all city departments and play Budget Bingo for fun prizes.
• Budget memo and schedule to departments
• Department budget planning and preparation
• First meeting with budget focus group
• All department budget requests due
• Performance measures, CIP requests and strategic linkages due
• City Commission adopts billing ordinance
• Budget review with all departments
• Budget Expo
• First meeting with community budget gathering
• Personnel estimates and revenue projections due
• Revised budget changes due
• Preliminary budget complete
• Second meeting with budget focus group
• Presentation of budget to commission and adoption of tentative millage rate
• Public hearing ads published in legal organ
• Public hearings on budget and millage rate
• Adoption of budget and adoption of final millage rate
Fiscal Year 2017-2018 [PDF]
FY17-18 Cover and Title Pages
FY17-18 Table of Contents
2016 Award Certificates
FY17-18 Budget Message
FY17-18 Budget Narrative
FY17-18 Summary of Fund Budgets
FY17-18 General Fund Revenues and Expenditures Summary
FY17-18 General Fund Revenue Detail
FY17-18 General Fund Expenditure Detail
FY17-18 Capital Projects Funds
FY17-18 Other Funds
FY17-18 Appendix A - Budget Guide
FY17-18 Appendix B - Glossary
FY17-18 Appendix C - Financial Policies
FY17-18 Appendix D - Position Classification Plan
FY17-18 Appendix E - 2017 Salary Survey Results
FY17-18 Appendix F - Demographic & Statistical Information
FY17-18 Appendix G - 2016 Citizen Survey Results Summary
FY17-18 Appendix H - Municipal Benchmark Report
FY17-18 Adopted Budget [PDF = 11.6 MB]
A hard copy of the City's annual revised budget for fiscal year 2017-2018 and proposed budget for fiscal year 2018-2019 (after May 16, 2018) is available for review at the following locations: the Reference Desk on the second floor of the Decatur Library, 215 Sycamore Street, Decatur, 30030 or in the City Clerk's Office at Decatur City Hall, 509 N. McDonough Street, Decatur 30030.